- HUMAN RESOURCE CLERK (SUPERVISOR)
- REGISTRY CLERK (SUPERVISOR)
- REGISTRY CLERK
HUMAN RESOURCE CLERK (SUPERVISOR) REF NO: 3/2/1/2022/604
Directorate: Corporate Services
SALARY : R261 372 per annum (Level 07)
CENTRE : Gauteng (Pretoria)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. Minimum of 3
years’ experience working in a Human Resource environment. Job related
knowledge: Employment Equity Act. Public Service Regulations. Basic
Condition of Employment Act. Public Service Act. Skills Development Act.
Labour Relations Act. Public Service Co-ordinating Bargaining Council
(PSCBC) Resolutions. Promotions of Access to Information Act (PAIA).
Promotion of Administrative Justice Act (PAJA). Public Finance Management
Act. Job related skills: Planning and organisational skills, Computer literacy
skills, Language skills and Communication skills (verbal and written).
Interpersonal relations. Flexibility and work within a team.
DUTIES : Supervise and undertake more complex implementation and maintenance of
human resource administration practices. Human resource provisioning
(recruitment and selection, appointments, transfer, verification of qualifications,
secretariat functions at interviews, absorptions, probationary periods etc.).
Implement conditions of service and service benefits (leave, housing, medical,
injury on duty, long service recognition, overtime, relocation, pension,
allowances etc.). Termination of services. Recommend (approve) transactions
on Personnel and Salary Administration (PERSAL) according to delegations,
(final authorisations should happen on a higher level preferable at Assistant
Director or higher level). Performance management. Prepare reports on human
resource administration issues and statistics. Handle human resource
administration enquiries. Manage enquiries from internal and external clients.
Supervise human resources / staff. Allocate and ensure quality of work.
Personnel development. Apply discipline. Assess staff performance.
ENQUIRIES : Ms P Ledwaba Tel No: (012) 337 3657
APPLICATIONS : Applications can be submitted by post to: Private Bag X09 Hatfield, 0028 or
hand delivered during office hours to: Suncardia building, 6th floor, 524 Corner
Stanza Bopape and Steve Biko Street, Arcadia, 0083 for the attention of
Human Resource Management.
NOTE : African, Coloured, Indian and White Males and Coloured, Indian and White
Females and Persons with disabilities are encouraged to apply.
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REGISTRY CLERK (SUPERVISOR)
REF NO: 3/2/1/2022/603
Directorate: Financial Accounting
SALARY : R261 372 per annum (Level 07)
CENTRE : Gauteng (Pretoria)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. Minimum of 3
years’ experience required. Job related knowledge: Knowledge of registry
duties, practices as well as the ability to capture data and operate a computer.
Working knowledge and understanding of the legislative framework governing
the Public Service. Knowledge of storage and retrieval procedures in terms of
the working environment. Understanding of work in registry. Job related skills:
Planning and organization skills, Computer literacy, Language skills and
Communication skills (verbal and written). Interpersonal relations. Flexibility
and work within a team.
DUTIES : Supervise and provide registry counter services. Attend to clients. Handle
telephonic and other enquiries received. Receive and register hand delivered
mail / files. Supervise the handling of incoming and outgoing correspondence.
Supervise the reception and receive all mail. Supervise and sort, register and
dispatch mail. Distribute notices on registry issues. Supervise and render an
effective filing and record management service. Opening and close files
according to the record classification system. Filing / storage, tracing
(electronically / manually) and retrieval of documents and files. Ensure and
complete index cards for all files. Supervise the operation and operate office
machines in relation to the registry function. Open and maintain franking
machine register. Frank post, record money and update register on a daily
basis. Do spot checks on post to ensure that no private post is included. Lock
post in postbag for messenger to deliver to the Post Office. Open and maintain
remittance register. Record all valuable articles as prescribed in remittance
register. Hand delivery and signs over remittance to finance. Send wrong
remittance back to sender via registered post and record reference number in
register. Keep record daily of number of letters franked. Supervise the
processing and process documents for archiving and disposal. Electronic
scanning of files. Sort and package files for archives and distribution. Compile
list of documents to be archived and submit to the supervisor. Keep records for
archived documents. Supervise human resources / staff. Allocate and ensure
quality of work. Personnel development. Assess staff performance. Apply
discipline.
ENQUIRIES : Ms SH Sambo Tel No: (012) 319 6780
APPLICATIONS : Applications can be submitted by post to: Private Bag X833, Pretoria, 0001 or
hand delivered to: 184 Jeff Masemola Street (formerly known as Jacob Mare),
corner of Jeff Masemola and Paul Kruger Streets, Pretoria or to Agriculture
Place, 20 Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0001.
NOTE : African, Coloured, Indian and White Males and Coloured Females and Persons
with disabilities are encouraged to apply
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REGISTRY CLERK
REF NO: 3/2/1/2022/602
Directorate: Financial Accounting
SALARY : R176 310 per annum (Level 05)
CENTRE : Gauteng (Pretoria)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Knowledge of registry duties, practices as
well as the ability to capture data and operate a computer. Working knowledge
and understanding of the legislative framework governing the Public Service.
Knowledge of storage and retrieval procedures in terms of the working
environment. Understanding of the work in registry. Job related skills: Planning
and organisation skills, Computer literacy, Language skills and Communication
skills (verbal and written). Interpersonal relations. Flexibility and work within a
team.
DUTIES : Provide registry counter services. Attend to clients. Handle telephonic and
other enquiries received. Receive and register hand delivered mail / files.
Handle incoming and outgoing correspondence. Receive sort, register and
dispatch all mail. Distribute notices on registry issues. Render an effective filing
and record management service. Opening and close files according to record
classification system. Filling / storage, tracing (electronically / manually) and
retrieval of documents and files. Complete index cards for all files. Operate
office machines in relation to the registry function. Open and maintain Franking
machine register. Frank post, record money and update register on a daily
basis. Undertake spot checks on post to ensure no private post is included.
Lock post in postbag for messengers to deliver to the Post Office. Open and
maintain remittance register. Record all valuable articles as prescribed in the
remittance register. Hand delivers and signs over remittances to finance. Send
wrong remittances back to sender via registered post and record reference
number in register. Keep daily record of number of letters franked. Process
documents for archiving and / disposal. Electronic scanning of files. Sort and
package files for archives and distribution. Compile list of documents to be
archived and submit to the supervisor. Keep records for archived documents.
ENQUIRIES : Ms SH Sambo Tel No: (012) 319 6780
APPLICATIONS : Applications can be submitted by post to: Private Bag X833, Pretoria, 0001 or
hand delivered to: 184 Jeff Masemola Street (formerly known as Jacob Mare),
corner of Jeff Masemola and Paul Kruger Streets, Pretoria or to Agriculture
Place, 20 Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0001.
NOTE : African, Coloured, Indian and White Males and Coloured and Indian Females
and Persons with disabilities are encouraged to apply.
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DEPARTMENT OF AGRICULTURE, LAND REFORM AND RURAL DEVELOPMENT
CLOSING DATE : 28 October 2022 at 16:00
NOTE : The application must include only completed and signed new Z83 Form,
obtainable from any Public Service Department or on the DPSA web site link:
https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae.
Certified copies of Identity Document, Grade 12 Certificate and the highest
required qualifications as well as a driver’s licence where necessary, will only
be submitted by shortlisted candidates to Human Resources on or before the
day of the interview date. Failure to do so will result in your application being
disqualified. Foreign qualifications must be accompanied by an evaluation
report issued by SAQA. It is the applicant’s responsibility to have all foreign
qualifications evaluated by SAQA and to provide proof of such evaluation
report (only when shortlisted). The requirements for appointment at SMS level
include the successful completion of the Senior Management Pre-entry
Programme as endorsed by the NSG. Prior to appointment, a candidate would
be required to complete the Nyukela Programme: Pre-entry Certificate to
Senior Management Services as endorsed by DPSA which is an online course,
endorsed by the National School of Government (NSG). The course is
available at the NSG under the name Certificate for entry into the SMS and the
full details can be sourced by the following link:
https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. No
appointment will take place without the successful completion of the pre-entry
certificate and submission of proof thereof. All shortlisted candidates will be
subjected to a technical exercise that intends to test relevant technical
elements of the job, the logistics of which will be communicated by the
Department. Following the interview and technical exercise, the selection panel
will recommend candidates to attend a generic managerial competency
assessment in compliance with the Department of Public Service and
Administration (DPSA) Directive on the Implementation of Competency Based
Assessments. The competency assessment will be testing generic managerial
competencies using the mandated DPSA SMS competency assessment
tools.Applications: Please ensure that you submit your application before the
closing date as no late applications will be considered. If you apply for more
than 1 post, please submit separate applications for each post that you apply
for. Due to the large number of applications we envisage to receive,
applications will not be acknowledged. Should you not be contacted within 3
months of the closing date of the advertisement, please consider your
application to be unsuccessful. Should, during any stage of the recruitment
process, a moratorium be placed on the filling of posts or the Department is
affected by any process such as, but not limited to, restructuring or
reorganization of posts, the Department reserves the right to cancel the
recruitment process and re-advertise the post at any time in the future.
Important: DALRRD is an equal opportunity and affirmative action employer. It
is our intention to promote representivity in DALRRD through the filling of posts.
The Department reserves the right not to fill a position. Shortlisted candidates
will be required to be available for assessments and interviews at a date and
time as determined by the Department. All shortlisted candidates will be
subjected to personnel suitability checks. The successful candidate will be
subjected to undergo security vetting. DALRRD will conduct reference checks
which may include social media profiles of the shortlisted candidates.
Applicants must declare any pending criminal, disciplinary or any other
allegations or investigations against them. Should this be uncovered during /
after the interview took place, the application will not be considered and in the
unlikely event that the person has been appointed such appointment will be
terminated. The successful candidate will be appointed subject to positive
results of the security clearance process. The successful candidate will be
required to enter into an employment contract and sign a performance
agreement with the Department. All applicants are required to declare any
conflict or perceived conflict of interest, to disclose memberships of Boards and
directorships that they may be associated with.
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Advertised on Dpsa circular 39 of 2022