ASSISTANT EVENTS CO-ORDINATOR
Department: Hospitality and Catering
Branch: Joburg Theatre
Designation: Assistant Events Co-ordinator Ref: AEC/10/22
Salary: R 13 520.71 per month (basic salary excluding benefits)
Key responsibilities will include, but not be limited to: Ensure event planning & design while managing all project delivery elements within time limits. ● Liaise with clients to identify their needs and to ensure customer satisfaction. ● Provide feedback and periodic reports to Hospitality manager. ● Propose ideas to improve provided services and event quality. ● Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, and promotional material. ● Ensure compliance with insurance, legal, health and safety obligations. ● Specify staff requirements and coordinate their activities. ● Proactively handle any arising issues and troubleshoot any emerging problems on the event day. ● Ensure and check equipment against the function checklist to ensure that no items have been misappropriated or mislaid. ● Ensure and submit all cost functions breakdown to the financial controller. ● Ensure that all quotes & final tax invoices are sent to client and financial controller timeously so avoid and bill discrepancies. ● Ensure that the purchasing and requisition process is followed at all times. ● Maintain proper inventory of all assets and hired operating equipment
.
Appointment Requirements:
Grade 10
Certificate in Events Management OR equivalent
6 months’ experience in events coordination
Core Competencies
Ability to relate and work with people;
Ability to work in teams and individually;
An understanding of approaches, processes and techniques associated with participatory and collaborative forms of planning
Ability to think creatively and synoptically and;
Decision making skills.
Must be able to work extended hours.
Interested persons are requested to send their cover letter and detailed CV, quoting the relevant reference number to Mr. Thomas Sadiki, The Human Resources Manager, Joburg City Theatres, via email to: jobapplications3@joburgtheatre.com
Enquiries: (011) 877 6859 / 6931 / 6857
CLOSING DATE: 16 NOVEMBER 2022